Finance Manager

Job Description

SOCIAL-LIFE & AGRICULTURAL DEVELOPMENT ORGANIZATION (SADO)

TERMS OF REFERENCE FOR FINANACE MANAGER

POSITION SUMMARY
Position Title: Finance Manager

Department: Administration & Finance

Reports To: Finance & Administration Coordinator

Location: Mogadishu, Somalia

OBJECTIVE
To support in overall financial management system of the programs including planning, budgeting, accounting, internal controls, financial reporting, internal auditing, financial monitoring, funds flow and disbursement management in line with donor regulations and requirements.

INTRODUCTION
Established in 1994, Social-Life and Agricultural Development Organization (SADO) is a non-partisan non-governmental, not for profit organization. With its headquarters in Mogadishu, Somalia, SADO has operational presence and experience in South Central Somalia. The organization has ambitions to expand into the greater East-African region.

SADO pursues a rights-based approach grounded on the belief that people are entitled to basic conditions of living with dignity and access to opportunity and dignity, as a basis of fulfilling their human potential. SADO therefore seeks to stimulate sustainable developmental change amongst vulnerable communities living in the Horn of Africa region. SADO’s mandate and core business is facilitating community development. These ambitions are realized through (core strategies of) knowledge transfer, influencing, brokering linkages, and facilitating/ implementing integrated people centered humanitarian and development programs. The main developmental approach of SADO is enabling the communities find solutions to their socio-economic challenges.

SADO has an impressive track record and experience in implementing community anchored programs in Peace and Governance; Education; Livelihoods and Food Security; Water Sanitation and Hygiene (WASH). Additionally, human rights, gender and environment have over time been addressed by SADO as crosscutting issues. The main target groups of SADO include vulnerable and marginalized pastoralists (individuals, families, groups, and communities). SADO has a well-defined and functional internal organizational structure. SADO works through a number of well resourced (staff, infrastructure, equipment) field offices. A diverse and competent Board of Directors (BOD) offers policy and strategic guidance, leadership, and oversight.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Accounting and Internal Controls
Maintain accounting records. Process all financial transactions in an accurate and timely manner.
Prepare and process payments, obtaining necessary approvals and ensuring all supporting documents are appropriate, relevant and in order.
Ensure field offices conforms to SADO policies, guidelines and procedures.
Review and check financial information submitted from field offices for completeness, accuracy, and sufficiency of supporting documentations.
Process staff expenses, claims, and refunds.
Follow up on supplier payments and ensure that they are paid on time, authorized by appropriate staff, and the financial process and procedures are followed.
Checking through each client on a regular basis, ensuring accounts payable, receivable and bank reconciliations are kept to a high standard
Preparing project timesheets, statutory deductions, withholding tax and others.
Ensure internal controls are effectively adhered to at area level.
Planning, Budgeting and Monitoring of Funds flow
Prepare periodic reports of actual expenditure against budget for internal stakeholders, obtaining explanations for variances and keeping staff and management informed about budget issues that arise.
Monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
Prepare monthly funds summary to ensure that the cashflow is able to meet the planned expenses. Closely monitoring the bank accounts and request for inter transfers.
Lead forecasting meetings and planning of costs, ensure forecasts are realistic and targets set are reasonably attainable.
Train project managers and Program staff on the requirement of specific donors, highlight areas of risk during the signing of agreements and Implementation of Budget. Continue circulating grant information and provide Budgeting training if need be until the end of the project
Financial reporting, Donor Requirements, and audit Management
Preparing of monthly management accounts and ffinancial reports for Senior Management Team, auditors, and donors.
Preparing payroll, running, and filing statutory returns.
In collaboration with finance And Administration coordinator, provide timely support on annual external financial audits for the Organization as well as specific projects
monitoring/reviews/audits and the implementation of action plans
Work with Internal and External Audit teams and ensure the process is smooth by circulating communications and responses between various departments involved, taking the responsibility to deliver successful work.
Ensure proper monitoring of Institutional grants, reporting & ensuring compliance with donor requirements
Ensure preparation of monthly (and other) financial reports / statements to the Admin and Finance Coordinator
Establish and maintain electronic and manual filing systems of financial documents and other records of expenditure, to meet the requirements of institutional donors and ease of retrieval during audits.
COMPETENCIES AND BEHAVIOURS
Applying Technical and Professional Expertise
Makes decisions based on professional expertise and experience without deferring unnecessarily to others
Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
Actively seeks new ways to develop the application of technical and professional standards within the team
Delivering Results
Delivers timely and appropriate results using available resources
Takes responsibility for their work and its impact on others
Plans, prioritizes, and performs tasks well without needing direct supervision
Understands the link between their work and the organization’s objectives
Innovating and Adapting
Suggests creative improvements and better ways of working
Seeks out and applies successful ideas from others to overcome challenges
Shifts tasks, roles, and priorities to perform effectively under changing or unclear conditions
Applies lessons learned to enhance future ways of working
Working effectively with others
Actively listens to new and different perspectives and experiences of those they work with
Proactively supports team members and trusts their capabilities
Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
Clarifies their role and responsibilities within the team to maximize impact

Skills and Qualifications
Bachelor’s degree in finance, accounting, Business Administration, or related degree from a recognised university.
Full or partial professional qualification such as Association of Chartered Certified Accountants (ACCA-UK), Certified Public Accountant (K) or Certified Management Accountant (CMA), Chartered Global Management Accountant (CGMA) from a recognized examination body
Three (3) years of relevant working experience in a similar role in national or international NGO.
Proficiency in all standard Microsoft Office programs, particularly Excel and Word and Microsoft dynamics 365 business Central Enterprise Resource Planning Software (ERP).
High level of integrity and ability to work as part of a professional team
Ability and willingness to work under high pressure to meet tight deadlines
Good communication and interpersonal skills
Supportive personnel management style
Good command of written and spoken English
Terms of employment
The position will be based in Mogadishu. The initial period of appointment will be for one year with the possibility of renewal subject to performance assessments and availability of funding. The successful candidate will be expected to commence no later than 2nd January 2022.